To assist the General Manager in timeous preparation of the monthly management accounts and maintain a high level of control with the various bookkeeping functions
Broad administrative skills
5 years’ experience in an accounting position
Good knowledge of Pastel Accounting
Proficient in MS Excel and Word
Hard-working, self-motivated individual
Analytical thinker with meticulous attention to detail
Ability to communicate with both staff and management
Ability to work without supervision
1. Manage debtors by:
1.1 Properly recording new customers’ details on the debtors’ system.
1.2 Capturing price lists on the debtors’ system.
1.3 Reconciling all debtors accounts.
1.4 Processing authorised credits
1.5 Processing and distribution of monthly debtors’ statements.
1.6 Ensuring that customers remain within both their payment terms and credit limits.
1.7 Reporting to the GM weekly on outstanding accounts.
1.8 Handing over for collection any customers who are in default.
To ensure correct recording of customers’ details and transactions in the accounting system, and that debtors’ balances are collected in full and on time.
2. Maintain cash book by:
2.1 Processing receipts in Pastel.
2.2 Controlling petty cash expenditure and maintaining an adequate float on the imprest system.
2.3 Prepare banking and ensuring that monies are banked regularly and intact.
2.4 Preparing detailed payment requisitions for cheque payments.
To ensure accurate recording and safe custody of receipts and petty cash.
3.Manage creditors by:
3.1 Ensuring that purchase orders are properly completed where applicable.
3.2 Ensuring that suppliers’ invoices are supported by a proof of delivery, and approved by the department head.
3.3 Capturing suppliers’ invoices in the correct accounting period, ensuring correct allocation and accuracy of data.
3.4 Performing reconciliations of suppliers’ accounts where applicable, and promptly resolving reconciling items.
3.5 Prepare monthly consignment summary.
To ensure accurate recording of the company’s trade liabilities and correct payment to suppliers.
4.1 Assist in sales department when sales personnel are on leave or absent.
To provide continuity and cross-checks in the sales and invoicing function.
5. Office admin
5.1 Ordering of stationery.
5.2 Assist with answering phone.
5.3 Completion of IOD claims